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Opportunity overview

Active Federal PPRA / EPADS Official source

Scanning / digitization of PHS Payment Vouchers/ Journal Vouchers records for the period 2016–2025

State Life , Lahore Zone Central (State Life Insurance Corporation of Pakistan (SLIC))

Reference: P195297

Tender information

Published
Submission deadline
Not specified
Procurement method
Request for Quotation
Procuring agency
State Life , Lahore Zone Central (State Life Insurance Corporation of Pakistan (SLIC))
Location
Lahore , Punjab

Tender description

  • Scanning / digitization of PHS Payment Vouchers/ Journal Vouchers record for the period 2016–2025

Technical Specifications

Scanning / digitization of PHS Payment Vouchers/ Journal Vouchers record for the period 2016–2025

Specification
Scanning Quality and Format: All pages shall be scanned at a minimum resolution of 300 PPI. The digitized data shall be provided in searchable PDF format.
Specification
Scanning Equipment: The vendor shall use suitable scanning equipment, preferably equipped with an Automatic Document Feeder (ADF). The use of lamp scanners shall not be permitted.
Specification
Document Preparation: The vendor shall be responsible for properly unclipping/unbinding and preparing open-file papers for scanning, including careful removal of staples, clips and other obstructions, wherever necessary.
Specification
Indexing and Retrieval: All scanned documents shall be properly indexed through relevant metadata, including the respective Policy Number, to facilitate quick retrieval and future reference.
Specification
Data Handover and Storage: The digitized data shall be handed over to the office on a Hard Disk Drive (HDD) and, if feasible, also on a USB Drive.
Specification
Provision of Workspace and Equipment: State Life shall provide only the required workspace, table, chair and power supply connection. All equipment and accessories required for the scanning work, including scanners, internet devices, cables, chargers and other gadgets, shall be arranged and provided by the vendor at its own responsibility.
Specification
Confidentiality and Data Security: The vendor shall maintain strict confidentiality of all documents and ensure protection against unauthorized access, loss, misuse or disclosure of information.
Specification
Damaged or Illegible Documents: If any document is found to be torn, damaged or illegible, the vendor shall immediately inform the concerned office representative before proceeding further with its scanning.
Specification
Monitoring and Quality Assurance: The scanning work shall be supervised and verified on a day-to-day or weekly basis, as directed by the concerned authority. Verification shall cover the completeness, accuracy, quality and legibility of digitized records before acceptance.
Specification
Working Hours: The working hours shall be from 9:00 AM to 5:00 PM, five days a week. However, the vendor may be required to work on Saturdays and Sundays, subject to permission from the competent authority and as per office requirements.
Specification
Completion Period: The entire scanning/digitization exercise shall be completed in all respects within three (03) months from the date of commencement of the work.
Specification
Mode and Basis of Payment: Payment shall be made upon satisfactory completion of the assigned work, subject to verification and acceptance by the user department, strictly on the basis of the actual number of pages successfully scanned and accepted.
Specification
All taxes shall be deducted as per government rules.
Specification
Payment shall be processed after 100% completion of the job and after issuance of quality assurance certificate by the end user department.
Specification
Scanning of the documents shall be required in colored format. or as the procuring agency may require at the time of job execution.
Specification
Vendor shall be required to complete the job within 3 months from the issuance of work order or earlier.
Specification
Penalty may be imposed at 10% of the total value of the order cost (no. of pages x per page cost) in case of non-completion of work within time frame (90 days) or in case work found non satisfactory by end user/ scanning committee members.

Official source

Always confirm dates, documents, and submission instructions on the originating portal.

View original tender on Federal PPRA / EPADS